1.1 In these terms and conditions, the following terms have the following meanings:
• “Company” The employer of the Delegate as named on the booking form
• “Delegate” Any person who attends Women in Tech East Coast
• “Conference” Women in Tech East Coast
• “Organizer” Maddox Events
• “Package” The facilities offered during the Event to include conference sessions and refreshments during session breaks and presentation material post conference (where speaker permission has been granted)
2. Law and Jurisdiction
2.1 These terms and conditions shall be governed by and construed
in accordance with UK law and any disputes resulting from an interpretation of these terms and conditions shall be settled by UK court.
3. Applications to attend an Event
3.1 Applications to attend an Event must be made via the Women in Tech East Coast online registration page or via telephone with a Maddox Events representative. No alterations to these terms and conditions can be accepted without the written consent of the Organizer’s.
4.1 The event will include all the facilities more specifically set out in the booking.
4.2 The Delegate will be charged and will pay the venue directly during the Event for all goods and services not included in the delegate package.
4.3 Travel and hotel accommodation are not included in the booking. The organizer’s will not accept invoices or charges relating to delegates travel and accommodation.
5. Contract and Termination
5.1 On the acceptance of the official booking form or online booking by
the Organizer’s, a contract relating to the Event will exist between the Organizer’s and the Company. In case of non-payment of any sum due from the Company, whether legally demanded or not, or of the breach, or non-observance, by the Company or the Delegate of any of these terms and conditions, or any regulations to be observed by the Company or the Delegate, the Organizer’s shall have right to terminate the contract and to refuse passage to the Delegate or attendance to the Event by the Delegate without prejudice to the right to recover all sums payable by the Company and all other claims against it, and any loss or damage sustained by the Organizer’s.
6. Withdrawal or Cancellation by Company Delegate and substitution policy
6.1 Any notification of withdrawal or cancellation by the Company and/or Delegate must be in writing and sent to the Organizer’s. Cancellation will be deemed to have occurred when written notification has been received by the Organizer’s.
6.2 A substitution from the same organisation can be made at any time in writing at no extra charge
6.2 The withdrawal of delegates causes the organizer’s a loss of earnings and therefore, we do not issue refunds once payment has been made.
6.3 If a cancellation is received in writing more than 90 days before the conference, the delegate can request a refund or receive a full credit note to a future event organized by Maddox Events Limited.
6.4 Cancellations received 90 days or less from the 1st day of the event will be liable for the full fee.
6.5 The Organizer’s reserve the right to alter or cancel the Event without notice (including substitution, alternation or cancellation of event program, speakers, topics, dates and location) The Organizer’s are not responsible for any loss or damage as a result of alteration of an event.
6.6 If the Organizer cancels an event, payments received at the cancellation date will be credited towards attendance at a future conference or in the event of postponement towards the rescheduled date. All credit notes remain valid for twelve months
7. Payment terms
7.1 Full payment is due upon receipt of invoice.
7.2 Delegates will not have rights to attend the Event until payment is made in full and will not be allowed to attend any other sessions or social functions at Women in Tech East Coast 2020
7.3 Payments by bank transfer can be made up until April 3 2020. After April 3 2020, only credit card payments will be accepted.
7.4 All payments will be issued with a receipt and the delegate is liable to pay any necessary taxes and service fees where applicable.
7.5 Once a delegate booking is complete, no future promotional offers can be used in conjunction with the original booking.
7.6 This clause does not invalidate the delegates obligation under clause 6.
8. Postponement, abandonment or speaker cancellation
8.1 To the fullest extent permitted by law the Company shall not have
any claim against the Organizer’s in respect of any loss or damage consequent upon the failure for whatever reason to hold any part of the Event or of the venue at which the Event is scheduled to take place becoming wholly or partially unavailable for the holding of the Event.
If by rearrangement or postponement of the period of the Event, or by substitution of another venue for the holding of the Event, or any other reasonable manner, the Event can take place, the contract between the Organizer’s and the Company shall remain in force.
8.2 If the Organizers have to alter the content or timing of the Conference Programme or the identity of any speakers, for any reason whatsoever; the organizers are not liable to refund delegate fees or pay for additional costs incurred by delegates attending Women in Tech East Coast 2020
9.1 The Organizer’s are not responsible for the safety of any property of the Company or Delegate, or for its loss, damage or destruction or for any loss or damage sustained by the Company or the Delegate, in each case for any reason whatsoever. No responsibility can be accepted by the Organizer’s for any consequences arising from postponement or abandonment of the Event. The Company should take out its own insurance to cover all liabilities and risks as well as non-attendance by the delegate for whatever reason.
10. Fire Precautions
10.1 The Company and the Delegate must comply with any reasonable instructions given by the venue or any other authority regarding fire precautions.
11. Information and Copyright
11.1 Information supplied by the Organizer’s in relation to any event is accurate to the best of their knowledge and belief, but shall not constitute any warranty or representation by the Organizer’s and any inaccuracy or mistake in such information or omission from it shall not entitle the Company to cancel its booking.
11.2 Unless stated otherwise, all information and data relating to the Event, which is supplied by the Organizer’s to the Delegate, is for use by that Delegate only, is the copyright of the Organizer’s and cannot be passed on to any third party for any purpose.
12.1 The Organizer’s reserve the right to exclude or remove from the Event any person whose presence, in the opinion of the Organizer’s, is or is likely to be undesirable or may put the safety and wellbeing of the other delegates or staff at risk.
13. Data Protection
Coronavirus / COVID-19
At Women in Tech East Coast we will have anti-bacterial points for delegates to use and in addition, we will have face masks available should attendees require.
If you have had any symptoms of illness before Women in Tech East Coast, we request that you contact us directly before attending the event.
We advise all members of our community to follow the WHO guidelines for reducing risk of coronavirus:
- Clean hands with soap and water or anti-bac
- Cover nose and mouth with tissues or inside of elbow when sneezing
- Avoid close contact with anyone with cold or flu like symptoms
- Thoroughly cook meat and eggs
- Avoid unprotected contact with live wild or farm animals